In accordance with Regulation no. 1999/22 of the UN Interim Administration in Kosova, the council of members of Kosova Obstetricians and Gynecologists in Prishtina assents

The STATUE

OF THE KOSOVA OBSTETRICIANS AND GYNECOLOGISTS SOCIETY

in Prishtina

Article 1. Name, form and address

• 1.1. The organization shall be called the Kosova Obstetricians and Gynecologists Society, in Prishtina.

• 1.2. It may also be known by the acronym KOGS, original in Albanian language is SHOGJK.

• 1.3. The organization is non-profitable, based on the definition given in the abovementioned UN Regulation (paragraph 2.2.)

• 1.4. The association shall distribute no net profit or any profit as such for no individual. The wealth, the income and the profit of the association shall be used to support its non-profitable aims and they shall not be used to create special individual benefit, be it directly or indirectly for none of the members establishing the association, and for none of the members or donors of NGO-s. The employees shall be duly compensated for their commitment in the Association in accordance with the decision taken by the governing bodies of the association.

• 1.5. Any transaction between members, members and leadership, and employees in the association shall be done in accord with the real market value or under the most suitable conditions for the association.

• 1.6. The headquarters of KOGS are within the Gynecological & Obstetric Clinic in Prishtina.

Article 2. Establishing parties

2.1. The authorized representative of KOGS is Assoc.prof. Sejdullah Hoxha dr.sci; residing in Prishtina, phone ++381 38 500 600-3703, mobile:  ++377-044 110 582.

2.2.      The authorized representative of KOGS is nominated by the members of the Association. He or she represents the association for Kosova, receives official correspondence, is responsible for informing the relevant administrative authorities on any change in the association and carries other duties according to the suggestions of the council and the Management of the Association.

Article 3. Aims

The duties of KOGS are:

• - to work in advancing the work within the KOGS in professional upbringing of medics, members of the Association, observe their professional and scientific qualification, participate in the training of new specialists, help training for their subspecialty upbringing;
• - to cooperate with other relevant institutions of professional and scientific interest from other countries, to seek fund from governmental and non-governmental organizations, with the aim of raising the professional and scientific level;
• - to study and research existing problems which the population faces in Kosova and wider, related to problems in obstetrics and gynecology, by drafting concrete projects and programs aimed at solving the same problems, especially in the field of perinatal care;
• - to follow the work of other similar sections dealing with such issues, to participate with its work and activity in different training sessions of diverse profiles within the KOGA, by participating in different seminars, symposiums and congresses from their own field; to inform its embers about them in due time and with punctuality;
• - to commit actively in increasing the quality and level of work, educate its members, respect their dignity and the rules of medical ethics;
• - To cooperate with the Kosova Medical Association, suggesting to it to take into consideration and apply the requests of KOGS within its professional, scientific and organizational programs.
• - To cooperate with the health institutions in Kosova and abroad regarding the existing problems within the activities of the association. This activity shall be especially closely linked with MoH (Ministry of Health), WHO, National Institute of Public Health and other institutions dealing with problems of gynecology, obstetrics and neonatology;
• - To cooperate with similar sister organizations, especially with the International Federation of Gynecologists and Obstetricians and other national associations from the region, which can participate in solving the problems from the filed of activities of KOGS.
• - To publish a professional scientific review within the KOGS, once in 3 months or at least once in 6 months.
• - To attempt, based on its activities, and with the help of WHO and UNMIK bodies, the membership in FIGO (International Association of Obstetricians and Gynecologists) and other associations (regional, European and global) which deal with similar issues;
• - To commit to ensuring equal standards of work for all regional and local services in Kosova, through the Ministry of Health, and attempt to draft unique protocols for the whole of Kosovar territory; to standardize the statistical processing of medical data;
• - To commit to having unique funds destined for professional work, distribute them appropriately, and ensure proportional specialization and sub-specialization based on needs;
• - To give annual reward to the deserving members of KOGS and other members working with KOGS;
• - To cooperate with other similar associations in Kosova, possibly organize joint meetings on subjects and issues of common interest;
• - To cooperate with the Faculty of Medicine of UP and similar educational institutions;

Article 4. Membership

4.1. The membership to the association is open to medic (those who deal with the issues set forth in Article 3 of this Statute regardless of their gender, nationality, statehood, religion, age, sexual orientation and physical capabilities).

4.2. The Council of Members shall decide if payment of a membership fee is to be requested from members. Failure to pay the membership fee, following a reception of a written warning, shall serve as a basis for expulsion of a member from the association.

4.3. The council shall have the right to suspend the members for a given period of time. The duration of suspension shall be done in accord with conditions which bring to the taking of such a decision.

Article 5. The Council of Members

5.1 The Council of Members is the highest governing body of the Association. It consists of all of the members registered with the KOGS.

5.2. The Council of Members has the highest responsibility on the policies and financial issues of the Association.

5.3. Apart from the responsibilities foreseen with the Statute, the Council of Members has other responsibilities which shall be detailed in the Regulation on the work of the Council of Members.

5.4. The Council of Members may delegate one or some of its responsibilities to the Directing Board of the Association, to employ new employees into Association.

Article 6. Meetings of the Council of Members

6.1 The Council of Members shall meet at least once a year in the General Annual Meeting (GAM), where it shall evaluate and assent the means, the duties, the income expenses as well as the working programs for the coming year.

6.2. The Council of Members may also meet in the General Extraordinary Meeting (GEM), whenever this is requested by at least half of the number of members or the directing Board. The request shall be made to the Secretary who shall organize the GEM.

6.3. The written announcement for GAM and GEM shall contain the date, the place and the agenda of the meeting. It shall be sent to the members at least eight (8) days in advance prior to the meeting date.

6.4. The meeting shall be held only if 50% +1 member of the association are present. Should these criteria not be met, then the meeting shall be postponed for a new date, always in accord the timeframe of the previous paragraph.

6.5 Each member of the association counts as one vote in the assembly. He or she may vote pro, contra or abstain.

6.6. The decisions in assembly shall be taken once the majority of votes are ensured.

Article 7. The Managing Board

7.1. Apart from the responsibilities set in this Statute, the Managing Board is responsible for the control and conducting of issues related to implementing the decisions taken in the assembly as well as managing the wealth of the Association.  It shall always act in accordance with the aim of the association.

7.2. |The Managing Board shall represent the Association, act on its behalf, sign agreements, nominate and elect representatives of the Association in bodies and organization, with which KOGS cooperates, set the responsibilities and the duties of the persons nominated by the Managing Board.

7.3. The Managing Board consists of members of the Assembly of Associations. They are elected in the assembly with majority votes. The chairman shall have a mandate of 3 years with the right to be reelected in as many mandates as the Assembly of Association sees fit. The chairman has a right to resign, but can also be discharged prior to the end of his mandate.

7.4. The Managing Board shall have five members. This number may increase according to the evaluation and decision of the Assembly of the Association. The mandate of each member is 2 years.

7.5. The members of the Board may/may not be elected in successive mandates.

7.6. The members of the Board may be discharged prior to the end of their mandate following a majority of votes in GAMs or GEMs of the assembly.

7.7. In case of resignation, discharge or death of a member of the Board, a new member shall be elected to replace him.

7.8. The decisions in the Board are taken in the presence of the majority of the members.

7.9. In specific cases, the Board shall turn to the Assembly concerning certain decisions.

7.10. Members of the Board shall not be paid any compensation for participation in meetings of the association or outside it, with the exception of the compensations for the expenses for work which required professional commitment.

Article 8. Officials and employees

8.1. With the aim of organizing the work of the Association as best possible, should the financial situation permit, the Board shall nominate employees by employing them to carry out the daily tasks of the Association. Their employment shall be done according to the procedures for employing staff in an organization.

8.2. The officials shall sign the agreement - contract for employment for a given period of 6 months with a possibility of extending it. The contract shall set forth the rights and duties of the employees of KOGS.

Article 9. Internal Organization of the Association

9.1. The Assembly of the Association shall organize its work and activities by forming councils and Committees. The number of members in Councils and Committees and their mandates shall be decided by the Assembly of the members of the Association.

9.2. KOGS, depending on the financial situation shall publish a bulletin/ review where the activity and the achievements of the Association will be presented, together with the latest achievements from international science.

9.3. KOGS shall in future organize its activities in other cities, according to the principle of branches.

Article 10. The Disintegration of the Association

10.1. The Association shall disintegrate only with the decision of majority of members of the Association's Assembly.

10.2. Should the decision for the disintegration of the Association be approved, the Assembly shall decide to which Association (which shall be of a similar nature) the remaining wealth of the Association shall be carried to, after the KOGS has fulfilled its duties towards any third parties.

Article 11. Changes in Statute

11.1. The current Statute shall change with the decision of two thirds (2/3\0 of the members of the Assembly.

Article 12. Reporting Deadlines and the Financial Year

12.1. The Managing Board and the officials nominated shall present annual reports in front of the Assembly and the members in GAMs, or whenever requested in GEMs.

12.2. The financial year of the Association shall correspond fully to a calendar year.

This Statute is approved in Prishtina, on 21.01.2002.

Chairman of the Board

Assoc.prof. Sejdullah Hoxha, dr.sci